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office 365 migration

Medha Hosting Office 365 Migration and Consulting

We provide Office 365 Migration and New Office 365  deployments.With our Consulting and Migration Services  We provide, new Office 365 deployment right from guiding the subscription level to deployment, configuration, or troubleshooting services, emergency help, remote assistance, and maintenance for existing office 365 infrastructures.We cover migrating your existing mailboxes to office 365  such from ExchangeSservers or Google suit or any other Third Party Email Servers to office 365 cloud.

How Does Medha Hosting Office 365 Migration and Consulting Work?

Medha Hosting simplifies the Office 365 Organizations with our Office 365 Migration and Consulting Services. The company offers a set of best-of-breed email security and management solutions for organizations that take advantage of Office 365 and other cloud-based mail services. With advanced functionality to provide granular email management, real-time threat protection, and extended email availability, Medha Hosting Office 365 Migration and Consulting Services offerings give organizations peace of mind in having complete control of their cloud-based email infrastructure. Finally, flexible deployment options in the cloud enable organisations to tailor these solutions to their preferences. Our solutions are a perfect complement to customers migrating to Office 365 or looking for new office 365 deployment.

What We do ?

Over the past four years, the Microsoft Office 365 web based suite has been adopted by more than 30 million users and organizations seeking greater productivity, network accessibility, easy email and collaboration anywhere, on any device. While the promise of simpler operation, data security and disaster recovery is a big draw, the transition from on-premises Exchange and Office to a cloud-based platform poses a unique set of pre-migration, migration and post-migration challenges – especially for organizations in finance, government, healthcare, the European Union and other heavily regulated environments. Enterprises represent Office 365’s fastest-growing market. According to Microsoft and industry research, the number of commercial seats doubles every quarter. This strong momentum, which includes Microsoft’s Azure enterprise cloud platform, is part of the larger shift by organizations to hosted applications and productivity suites. Market researche estimates the public cloud market will increase to $191 billion in 2020.


Our goal is to help the organisation to achieve  key steps, challenges
and processes to migrate office 365 :
  • Streamline the migration of legacy email, including PST files.
  • Ensure email access and availability, especially for mobile users.
  • Build a layered email security structure.
  • Expand retention, legal hold, and compliance policies and practices.


One of the first — and biggest — pain points around Office 365 migration involves managing the time, cost and control of legacy email. More specifically, managing Personal Storage Table or PST files – the open proprietary format used to store copies of messages, calendar events and other items within Microsoft Outlook, Exchange Client, and Windows Messaging. Organizations tend to accumulate vast volumes of historical email data, both in the Exchange server and PST files.

The problem is this: PST files are neither accessible nor recognized in Office 365. That means you must first locate then migrate the data they contain directly to an Office 365 archive mailbox or a third-party archive. The average user has between 3 and 5 PST files, increasing the volume of email significantly. A bigger challenge is identifying the owners of PST files and handling orphaned PST files. IT organizations must determine the best course of action in dealing with these PST files from previous employees.

Do the files contain information that requires preservation by Legal or Compliance teams? Is there information beyond corporate records retention policy? Or is the information redundant, obsolete, or transient (ROT)? Should it be deleted?


  • PST files are not considered viable email containers in Office 365
  • Finding the large volume of PST files spread across laptops, file servers, etc.
  • Identifying PST owners and appropriate data to migrate


  • Find PST files, regardless of location, and identify the owners
  • Move email directly to Office 365 to minimize throttling
  • Migrate business-relevant data directly to Online Archives or to Message Archiver and eliminate ROT
  • Delete PST files after successful migration
  • We use specialized tools and technics to achieve this.


Many enterprises overlook the impact of Office 365 on their entire network infrastructure. That’s a big mistake. Office 365 is a hosted productivity application, which means large files are regularly moved between desktops and the cloud.

Consider: A medium-duty Exchange 2007/2010/2013 user typically consumes 2600 KB/day. The same Office 365 user will consume 12,500 KB – a 5x increase. But that’s just the tip of the iceberg.

On-premises Exchange routes or “back hauls” all corporate email traffic through a central server or resource. In contrast, Office 365 works better when individual branch locations have their own local Internet breakouts.

As a result, organizations now must also handle the additional challenges of managing a multi-firewall deployment, including rules and lifecycle management, to name just two. The amount of additional Internet traffic generated by Office 365 also increases the importance of management policies that facilitate accessibility to critical applications. Further, administrators must have greater insight into application usage to optimize their network policies.

Not doing so can quickly lead to big problems. “The overall increase in traffic as a result of implementing Office 365 for just half of our users overwhelmed our network gateway,” the IT Director of a large transportation company recently confided. “We ultimately had to run on-premises Exchange because the Internet access just became too slow.”


  • Office 365 traffic becomes Internet web traffic
  • Additional load on firewall and web security structures
  • Organizations must re-architect to provide Internet access at branch offices
  • Email impacted by non-critical applications


  • Implement scalable, centralized management of multiple firewalls
  • Intelligently prioritize network traffic
  • Implement link failover and redundancy to ensure availability
  • Gain visibility into Office 365 Web
  • We are masters of using optimal solutions, tools and services to streamline the process.


Simplicity and ease of use come often at a price. Here again, Office 365’s security will prove perfectly adequate for many organizations. Antivirus, anti-spam filtering and role-restricted access are backed by multiple authentication schemes at company-run data centers. That said, many enterprises will want to take a step back and consider the larger picture. Some concerns: Because Office 365 email and other productivity applications are now accessed through the web, users are more vulnerable to malware downloads, typo-squatting sites and other malicious attacks propagated through web protocols. Office 365 can also increase vulnerability from evasive email attacks that utilize link shorteners, fraud and spear phishing attacks.


  • Lack of multiple security layers in Office 365 to protect critical applications
  • Protection from Advanced Persistent Threats
  • Protect sensitive data travelling over email


  • Real-time protection against zero-hour advanced threats
  • Cloud Protection for additional email continuity
  • Encryption and data leakage prevention to protect sensitive data over email

The bottom line here is that Web traffic must be secured and protected because it now facilitates Office 365 traffic. We setup  a layered approach to protect against email and web protocol threats using tools such as GFI or Barracuda Email Security and Web Security solutions


Regulatory compliance and e-discovery capabilities in Office 365 are baseline. Neither is designed for detailed search, granular control of data, and chain-of-custody issues. The legal hold feature is all or nothing on a per-mailbox basis, which may preserve data beyond a records retention policy. This also causes challenges when employees leave the company. If a mailbox has any legal holds, the company must continue paying for the license or risk losing legally preserved data. SharePoint Discovery Center may be needed to search documents – an additional investment. Even then, it cannot securely separate compliance data from operational data. Office 365 also cannot capture and preserve email in a separate secure data repository outside the operational environment to prevent tampering or amendment.


  • Capturing and preserving emails for compliance
  • Mailboxes can cause over-retention of company information
  • Legal holds on entire mailbox may violate data-retention policies


  • Archive first to eliminate migrating legacy email
  • Granular retention, deletion and legal hold policies
  • Web and mobile access to archived email
  • Comprehensive eDiscovery and compliance search
  • File, social media and PST archiving options

The bottom line here is that we suggested third party products and implemented Proven product Barracuda Message Archiver much needed technological reinforcement or replacement of Office 365’s rudimentary capabilities.

What Platforms We Support to Migrate to Office 365 ?


  • Office 365: We migrate mailboxes and data from one Office 365 to another Office 365 tenant
  • G Suite (GAPPS): We migrate mailboxes, data, sites and other g suit apps to Office 365.
  • ZOHO or Other Cloud Emails Servers: We migrate your mailboxes and other data to Office 365.


  • Exchange 2000 – 2003: We migrate exchange mailboxes and data from older on premises exchange infrastructure ( Exchange server 2000  or Exchange server 2003) to Office 365.We take care of configuring active directory dir sync, making ready existing exchange server environment to move to the exchange online
  • Exchange 2007 – 2016 We migrate mailboxes and data from Microsoft Exchange 2007 or 2010 or 2013 or 2016 or even co-existence of different versions infrastructure to Office 365.We also cover configuring active directory dir sync, or ADFS, making ready existing exchange server environment to move to the exchange online
  • Novell: Migrate email from Novell GroupWise to Office 365, not only email but calendars, contacts tasks and archives
  • IBM Domino / Lotus Notes: We migrate user mailboxes and data from IBM Domino / Lotus Notes to Office 365 including data and files.
  • Zimbra : Email and Data to Microsoft Office 365 and OneDrive for Business.
  • Scalix: Mailboxes and data to Microsoft Office 365 and OneDrive for Business.
  • IMAP Servers: We work with IMAP migration like migrate users, email contacts, mailboxes and data from Generic IMAP systems to Microsoft Office 365 and OneDrive for Business. Example: WHM/ cPanel, Plesk, Devcot or any other third-party mail system.


We migrate various file systems to office 365 such as Dropbox for Business, Microsoft File Systems, BOX, Google Drive, SharePoint server and any other file systems.

Native Archives and Enterprise Archives: We move various archived files and emails to office 365 or third-party archiving systems example Mbox &EMLl Archives , PST EMC SourceOne,Mimosa Nearpoint Veritas EV.Cloud,HP Autonomy EAS,Veritas Enterprise Vault etc.


Our Office 365 consultants team is always on standby to address your email or Office 365 problems. All you need to do is give us a shout over the phone, live chat or email or simply raise a ticket and we will do our best to assist you.


We have a strong team of qualified technicians trained & experienced in responding to a data emergency. We try our best to secure your office or email server infrastructures against downtime.


We regularly audit your Office 365  to ensure optimal performance and detect potential issues that can cause a compliance issue. Our Office 365 consultants help to meet and manage compliance with timely audits while ensuring essential security features are in place.



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